Before you embark on your quest to find the ideal venue for your dream debut party, you should be armed with certain details first. Research what you can on the internet, call if you have to and list down prospective venues for your 18th birthday celebration.
If you have a dream venue (and by dream, I mean famous and expensive) for your debut party and you have the budget to back that up, then by all means book it, and book it fast! Some of these famous establishments are so in demand that it is hard to book them on such short notice, most especially if your party falls on a weekend. For these venues, they require that you book at least three to six months before the date. So, if you’ve successfully booked your dream venue, I congratulate you!
If you are still figuring out what venue to choose, these are things that you need to consider. You might be surprised that all it takes is easy as A-B-C!
A — Ask around. As I’ve said before, happy customers often beats a 30-second TV ad commercial. Ask your friends where they held their 18th birthday parties and how they feel about their venue. Ask them to rate it. Also ask them on other prospective venues that they have seen or scouted.
B — Budget! How much are you willing to shell out for your venue. Some consider this as the ultimate consideration. Now, don’t go melancholy on me just because you weren’t able to book the venue you want. Move on.. As they say, there are a lot of fish in the sea. Actually, I lost count of how many they are in our Venues section. It’s no use picking a venue that is so expensive, you don’t have enough budget left for food. Remember that your guests need to eat.
C — Count them. How many will you be inviting. It is extremely important to know how many guests you will be inviting. Knowing this would help a lot in choosing your venue because your main consideration in looking for the perfect venue is its capacity. If you are planning on inviting around 100 guests, look for a venue that can easily accommodate 100-150 people. That way, if more guests come than what you expected, you would be able to accommodate them. It would totally be embarrassing to let them wait for some of the guests to finish eating so they can take their place on the table. Totally uncool.
D — Debut packages. If your venue has a special debut package that you can avail, weigh it against having separate suppliers for everything. It will be worry-free if you avail of those packages because they usually take care of everything so you don’t have to worry about anything. On the other hand, there is freedom in having separate suppliers because you can choose the supplier that you want. Some venues, however, only want accredited caterers to cater for an event in their venue, so ask that as well.
E — Extras. If you are going for the rental of the venue alone, ask what will be included in the rental (lighting, sound system, spotlight, decorations, etc.) This will be important to know so you can cross this out later in your checklist. Determine what features you won’t be using so that you can use the money you can save for other things.
F — Freebies. Also ask what freebies they can give you so you would consider them over the other venues. An extra hour for free would be a good deal.
G — Got a theme in mind? If you have, you should consider that as well. A garden venue works well for whimsical themes like Fairies theme, A Midsummer Night’s Dream theme, Butterfly theme, Green Earth theme, Cherry Blossoms Zen-inspired theme, etc. A mini-auditorium would work well for Awards Night-inspired theme or a Fashion Runway-inspired theme. Bars would work well for the Rave theme, Glam-Rock theme, Disco Night theme, etc. Function Rooms are much more flexible. It is like a blank canvass waiting for a masterpiece painting. It would depend on how you decorate the room to adhere to your theme.
H — Hmmm… I think I don’t have something to put for H, but the following are important too.
I — Is there enough parking space for your guests. Sometimes parking spaces can be a real problem. Guests would obviously want their vehicles parked in a well-lighted and guarded spot. If they park at a dark alley, they would naturally go out often to check on their cars.
Another important consideration in looking for a good venue is to know whether the place is accessible and easy to go to. You don’t want your guests still looking for your debut party venue while you’re already doing your grand entrance do you?
If all details cannot be met by a single venue, choose those that are most important to you and make that as your basis. When you have these details settled, you can now do the leg work and visit your prospective 18th birthday party venues. The moment that you see the venue, you will know. Everything will flow freely from you as if by magic, you will picture the venue as if you are in your own debut doing your grand entrance, and you will know it is the one.